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Shape the Future of Digital Archiving in Basel

At scope solutions AG, you can expect exciting tasks in a dynamic environment. You will develop software that is used in international archives, thereby making an important contribution to preserving knowledge for future generations.

Office Manager (m/f/d) 40-60%

Standort:Basel-Stadt
Stellenantritt:Per sofort oder nach Vereinbarung

Responsibilities

In this varied, cross-functional role, you will provide direct support to senior management and also take on responsibilities in the following areas:

  • Support with general departmental matters
  • Liaising with the holding company’s finance department
  • Managing accounts receivable
  • Invoicing
  • HR and office administration/management

Requirements Profile

  • Basic commercial training or an equivalent qualification
  • Initial experience in a similar role (office management, executive assistance, administration) would be an advantage
  • An affinity for numbers and an interest in dealing with financial matters (invoicing, accounts receivable management)
  • Organisational skills, discretion and a structured, independent approach to work
  • Strong communication skills and a keen interest in liaising with a variety of internal and external contacts
  • Very good command of German, good command of English; knowledge of French would be an advantage
  • Proficiency in MS Office; experience with ERP/accounting software would be an advantage
Interested? Send us your application now.
Your Benefits

Why scope solutions is the right place for your next career step

scope solutions AG is one of the leading providers of archival management software in Switzerland and Europe. Our software scopeArchiv is used worldwide by renowned state and historical archives.

As part of Total Specific Solutions we are also integrated into a strong international network of software companies. With us, diverse tasks await you, allowing you to make a genuine contribution to the preservation of knowledge in an industry with great future prospects.

We believe in team spirit, personal initiative, and enjoyment of work. With us, ideas count more than hierarchies, and every voice is heard. Together, we create an environment where respect, openness, and commitment set the tone.

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01

You will be working with one of the leading archive management software programmes in Switzerland and Europe.

02

We want to hear your ideas: we focus more on innovation than on rigid hierarchies.

03

You will benefit from a modern workplace in the heart of Basel’s old town.

04

Flexible working hours and working from home enable a good work-life balance.

05

We offer a fair salary and attractive social benefits in line with Swiss standards.

06

At scope, you will work in a motivated, committed team with strong cohesion.

07

We actively promote your personal and professional development.

08

You will be involved in pioneering projects for renowned archives.

09

Flat management hierarchies guarantee short decision-making processes and rapid implementation.

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    Career Opportunities

    Discover the diverse career paths at scope solutions AG

    At scope solutions AG, varied tasks await people with a passion for IT and innovation. Find the position that motivates you and become part of our Swiss IT team.

    to the software solution

    IT Project Manager

    You will plan and manage a wide range of IT projects with customers in Switzerland and Europe. You will lead interdisciplinary teams, coordinate processes, ensure the smooth integration of our software and act as the direct point of contact for our customer base. With your organisational skills, consulting expertise and eye for quality, you will make a significant contribution to the success of our projects.

    Apply now

    Software Architect

    As a software architect, you will work with your team to develop innovative archiving solutions. You will coach colleagues on complex issues and design sustainable software architectures for demanding customer projects. Agile working and the use of modern technologies are part of your everyday work, ensuring that our applications deliver the best possible benefits and are future-proof.

    Apply now

    IT Application Manager

    You will support our customers in the planning, installation and support of scopeArchiv solutions. Second-level support, configuration and documentation are just as much a part of your job as working with specialist departments. Your expertise in Windows, Linux and databases, as well as your willingness to engage in continuous professional development, make you an important interface between customers and applications.

    Apply now

    Product Manager

    As a Product Manager, you will be responsible for our portfolio of archiving applications. You will develop new ideas, keep an eye on trends and work closely with development, sales and customers. From conception to launch, you will have a firm grasp of the entire product life cycle, ensuring innovative and commercially successful solutions within a dedicated team.

    Apply now

    Sales Manager

    You will find and inspire new customers for scopeArchiv in Switzerland and Europe. With your knowledge of software and archiving, you will advise prospective customers, support existing customers and contribute fresh ideas for innovative solutions. From preparing quotations to giving presentations at trade events, you will be our face in the market and actively contribute to the company’s success.

    Apply now

    Office Manager

    You are the main point of contact for senior management and ensure that everything runs smoothly in day-to-day office life. From invoicing and accounts receivable management to liaising with the holding company’s finance department, you always keep on top of things and step in wherever support is needed. With your organisational skills and discretion, you bring structure to administrative processes and are a key pillar in the areas of HR and office management.

    Apply now
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